Google Team Drive
Recommended for Faculty & Students
Google Team Drive is a shared Google folder that does not belong to a single individual. Instead, all members own all files and subfolders inside the team drive folder. As members join and leave a team and are added to a team drive, they gain and lose access to the files and folders in that drive automatically. Additionally, any files or folders they create in the team drive will remain when they leave the team and are removed from the team drive. TAMU has unlimited storage on Google Drive but there is a limitation that you can have up to 250,000 individual files in each Team Drive. If you have more files than that you will need to create multiple Team Drives.
Understanding editing via the web and through the file stream client
When you edit files through the team drive web application, google will convert your files to its office suite format. This can have a negative impact on certain customization and display settings in native office documents. If you do have a file that is converted you must download it as a docx file and reupload it via the webapp or file stream client.
How can I take my Google Data with me when I leave?
If you login to your TAMU Google account at the following link you will be able to take a copy of all your data.
Note: you MUST do this BEFORE you leave, your netID needs to be active.
Recommended for Admin Staff
Network Storage is provided by TAMU and is housed in their Datacenters on campus. This storage is backed up by TAMU via 24 hr snapshots. Any archival or long term backup is the responsibility of each member department.
If you are going to be needing access to these files while away from the TAMU Network you must:
- Connect to the VPN to view a live copy of the files
- Take the files offline with you before you go. To do this browse to your network drive and right click on the file or folder you wish to have available offline and click the “Always available offline” option on the menu that pops up. This will synchronize a copy of the files to your computer and you will not need to be online to access them. However any changes will not be reflected on the server until you connect back to the TAMU Network.
Recommended for Admin Staff (sensitive information)
The Texas A&M Laserfiche Shared Service is a complete enterprise document content services system that combines powerful capture, processing, storage, retrieval and distribution of your documents and records. In addition to enterprise content management, Laserfiche provides drag-and-drop digital task automation for more efficient business process operation. Built in security, auditing, and DoD 5015.2-certified records management functionality supports Texas A&M University System records retention requirements.
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